Set Up Your iPhone with MS Exchange

From Geoff Courts - @macnamara_geoff



These days, everyone has an iPhone. In addition to the incredible number of applications with dubious merit you can add to it, there is one very useful function built in, and that's the Exchange Connector. This syncs not just your E-mail, but also your Calendar and Contacts from your Microsoft Exchange account.



You can of course sync with your Hotmail and G-mail accounts as well, but they can be added alongside your Exchange account, and it is Exchange that will almost certainly be running your business e-mail system. Since iPhone is rapidly gaining primacy in the business mobile device market, even over the mighty Blackberry (it was always a winner with the non-business users), lets show you how easy it is to set up your Exchange account on it.



N.B. You should note that only the latest version of iPhone - IOS4 - can support more than one Exchange account, so if you already have one set up, you will need to upgrade your iPhone's software before adding another.



1. Go to Mail Settings, select new Account, and select Microsoft Exchange
2. E-mail Address - this is your full e-mail address (e.g. yourname@domain.com)
3. Domain Name - leave this BLANK
4. Username - your username (the one that you use to log on to a PC with)
5. Password - your password (again, the one you use to log on to your PC)
6. Server name - the mail server name, e.g. mail.domainname.com (you may need to ask your administrator)

And that's it! You may be prompted that the Security Certificate is invalid. Every Server needs a certificate when accessing remotely. Some are verified by third parties (such as GoDaddy) but some are self-signed - i.e. you trust it because IT says you can. Just click 'Yes' when prompted if you want to continue.


You will also be asked if you want to over-write or merge your existing iPhone contacts - that's up to you.



If you have multiple sub-folders, it will only sync the top level by default, due to data allowances. If you have an enormous mailbox, but no subfolders (when you use Outlook, are all your e-mails in your Inbox?) you may want to create some additional subfolders before you sync, otherwise you risk downloading the entirety of you 10,000 e-mails and attachments over your tariff.